Frequently Asked Questions

YIM Card Management digitises and automates the process of pass requests and the productei of passes. Fully API-based and therefore works with a wide range of access control and security systems.

YIM Card Management is fully API-based and designed to work seamlessly with a wide range of access control and security systems, such as AEOS, ILOQ, OKTA and YARDZ. The integration is simple and ensures that new tokens are processed and activated automatically, without the need for additional manual steps.

With YIM Card Management, you save significantly on the cost of in-house printing solutions. Our digital approach eliminates the need for expensive hardware and maintenance. In addition, it makes the whole process faster and more efficient, resulting in significant cost savings for your organisation in the long run.

YIM offers full flexibility for access pass printing. You can print passes on site, remotely or via self-service kiosks. So your organisation can respond quickly to changing needs and employees and contractors always have the right access rights.

YIM digitises and automates the process of pass requests and production. This relieves much of your service desk's workload. Fewer manual tasks, less chance of errors and more time for your service desk to focus on other important issues.

With Compliance Management, you always keep control over the legal employment of your employees and externals. Collect all crucial data, such as VCA certificates and permits, on one central platform. Is an (un)expected audit coming up? No worries, you have instant access to all the necessary information.

The module ensures that all data, such as certificates and permits, are centrally managed and automatically kept up-to-date according to the latest legislation. This prevents errors and keeps your organisation compliant with regulations such as the WAV and WKA.

Yes, all required information is conveniently stored on one platform. During an audit, you have instant access to documents such as VCA certificates, permits and contracts, allowing you to meet the requirements quickly.

External parties, such as contractors and subcontractors, can enter their own data or this can be done by your team. Think about recording Chamber of Commerce registrations, VCA certificates and model agreements.

The module automatically keeps all important data, such as certificates and permits, up to date. Thanks to the link with legislation and regulatory bodies, you get timely notifications when documents expire or need to be renewed.

With Contractor Management, you automate the onboarding process of contractors and subcontractors, saving time. Manual document processing and identity verification are minimised, significantly reducing waiting times for contractors.

The Contractor Module centralises all necessary documentation from contractors and subcontractors, making all information easily accessible to all parties involved.

The module uses advanced security measures such as encryption and access control, so that all data remains secure and protected.

Yes, the Contractor Module is compatible with various systems and can be easily integrated into your current infrastructure.

Automating the onboarding process saves an average of 40 minutes per contractor, increasing efficiency and reducing waiting times.

With the e-learning module, you effortlessly follow instructional videos and take exams, all online. This way, you reduce the risk of downtime due to accidents and maintain maximum control. Only those trained and certified will have access to the appropriate sites.

The e-learning module provides detailed progress reports, so you can see which employees and contractors have completed their training and who is still in progress. This overview is accessible via the YIM dashboard, where you get real-time updates on training status.

Yes, you can easily integrate your own training materials, such as videos, documents and quizzes, into the e-learning module. This offers the flexibility to fully tailor training to your organisation's specific needs.

The e-learning module is integrated with the access control system, allowing only employees and contractors who have successfully completed the required trainings to access certain locations. This ensures that your safety standards are always met.

When a certificate expires, the employee or contractor automatically receives a reminder to retake the training. Until the training is completed, access to certain locations may be restricted to ensure safety.

The e-learning module meets the highest security standards. Data is stored encrypted and protected against unauthorised access. The YIM platform is ISO27001-certified, which ensures the security of personal and certification data.

The e-learning module supports your organisation in complying with international safety standards and regulations. By using standardised and up-to-date training modules, you ensure that all employees and contractors meet the required certifications, regardless of the region in which you operate.

With Employee Management, you monitor staff movements effortlessly. Employees are given access rights based on their function, department and place of employment. This improves both operational efficiency and control over who can access where.

Employees can apply for access rights independently via the YIM platform, selecting specific rights based on their function, department or location. Requests are automatically forwarded to a room or security manager for approval. After approval, the rights are immediately updated on the employee's access card.

The YIM platform is integrated with HR systems, automatically synchronising changes in function, department or location. As a result, access rights are instantly updated when an employee changes roles, so they are always up-to-date.

Yes, the system supports multiple levels of approval. Depending on the sensitivity of the location or the role of the employee, different people responsible can approve access requests, providing an extra layer of security.

The YIM platform provides a detailed audit trail recording all changes to access rights. This log tracks who made the requests, who gave the approval and when the changes were made.

Once approved, access rights are updated almost immediately on the employee's access card. This ensures that employees can access the required locations quickly and without delay.

Yes, YIM can seamlessly integrate with existing HR systems, automatically updating employee data and access rights without manual intervention. This reduces the administrative burden and ensures that all information remains current.

As soon as an employee leaves employment, their access rights are automatically revoked. This is done through integration with the HR system, which transmits the status change directly to YIM, minimising security risks.

With the self-service feature, employees can independently request access rights, activate their access cards, and perform other access-related tasks via the YIM platform. This reduces the workload on the service desk and increases efficiency.

Yes, the YIM platform makes it possible to grant temporary access rights for specific projects or events. These rights are automatically revoked once the specified period has expired, ensuring security.

Yes, the YIM platform is equipped with real-time monitoring and can send notifications in case of unauthorised access attempts. These notifications can be customised to be sent directly to responsible individuals or security teams.

Data within the Employee Management module is stored and managed according to the highest security standards, including ISO27001. All data is encrypted and only accessible by authorised users. In addition, the system provides an audit trail for full transparency and traceability.

The YIM platform offers a wide range of reporting capabilities, including reports on access requests, approvals, attendance records and security incidents. These reports can be customised to meet specific needs, such as compliance audits or operational reviews.

The Employee Management module helps organisations comply with security and privacy regulations through integrated compliance tools, such as audit trails and role-based access management. This ensures that only authorised people have access to sensitive information and locations, and that all activities are recorded and monitored.

Yes, YIM supports time-based access rules. This means you can set specific access times for employees so that they can only access certain locations at certain times, providing extra security during non-working hours.

YIM ensures that access passes are always up-to-date through automatic synchronisation with the HR system and real-time updates of access rights. If there are problems with an access pass, it can be easily reactivated or replaced via the platform, minimising downtime and access issues.

YIM stands for ‘Your Identity Management’.A modern workplace for (pre-)registering visitors, contractors and employees based on identity and documentation.

We believe that every person entering your workplace should be efficiently identified and authorised to be in control as an organisation. We improve the management of identity profiles in a workplace and make sure you always know who is present and what they are allowed to do.

In short, our solution is applicable in any market. We simplify the registration of roles, requirements and access rights for contractors, employees and visitors for any work site.

Our platform, YIM, offers specialised modules for managing employees, contractors and visitors. It centralises all identity management tasks, from visitor registration to compliance, in one secure location. YIM is user-friendly designed, reduces waiting times, ensures that only qualified persons are granted access, and fully integrates with your existing security systems.

Our licensing model works with modules and tiers based on usage. So you always pay for what you need and know in advance exactly what the operational costs will be. No surprises later, just clarity and simplicity.

Our platform can only be used as SaaS.

Yes, our platform is fully web-based.

YIM runs on Microsoft Azure and is fully API-based, meaning it can be seamlessly interfaced with other security, access, HR or ERP systems. YIM was developed as a platform and offers standalone solutions. Let's connect!

We support various IAM/HR solutions as sources and are flexible in protocol and input type. Think user provisioning or easy importing of individuals.

At YIM, privacy by design is not an empty phrase. Protecting personal data is a core element right from the design phase. YIM has a CIPP/E and CISM certified Privacy Officer on board. All data from digital personal files are securely managed in an ISO 27001 certified data centre. Both data and communications are fully encrypted and are under 24/7 surveillance.

We are currently represented in a few sectors, such as industry, critical infrastructure, aviation and finance. However, we see that our solution is applicable to any sector and therefore do not limit ourselves to one or a few sectors.

Our platform, YIM, offers specialised modules for managing employees, contractors and visitors. It centralises all identity management tasks, from visitor registration to compliance, in one secure location. YIM is user-friendly designed, reduces waiting times, ensures that only qualified persons are granted access, and fully integrates with your existing security systems.

With Visitor Management, you keep control of all visitor flows and combine hospitality with strict regulations, with visitors being signed in independently by employees. This ensures greater professionalism but also that every visit is safe, quick and welcoming.

YIM speeds up your registration by letting you pre-register, providing you with access information even before arrival and reducing waiting times. Thanks to integration with access control systems, your access is controlled instantly.

YIM can be easily linked to various systems, such as HR software, access control systems (such as AEOS), operational systems, e-mail and communication software, and calendars such as Outlook and Google Calendar. This streamlines processes and promotes efficient operation.

YIM guarantees security by automated access procedures and monitoring visitor movements. In case of emergencies, alerts are immediately sent to the right people, and visitors are pre-screened and given necessary safety instructions.

YIM keeps all visitor information up-to-date and makes it easily accessible for audits. The system provides real-time reports and stores historical data, ensuring you always comply with applicable laws and regulations.

YIM360 is an all-in-one platform for identity, access and documentation management. It automates processes for employees, visitors and contractors, with real-time monitoring and integrated e-learning for compliance and security.

YIM360 ensures complete control over who enters your premises by pre-registering visitors and contractors. This prevents unauthorised access and ensures that security standards are met.

Sure! YIM360 can interface seamlessly with existing access control systems, HR platforms and other systems, improving operational efficiency.

YIM360 automatically tracks certificates, documents and training statuses, making it easy for your organisation to comply with regulations such as GDPR and ISPS code.

By automating processes such as registration and monitoring, YIM360 reduces manual tasks and administration, saving time and costs.