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Logo Employee Management
Employee Management

Employee Management

With Employee Management, you will easily manage access of all your employees. Employees are given access rights based on their function, department and place of employment. This improves both operational efficiency and control over who can access where. Security is guaranteed as unauthorised access is excluded.

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Employee Management

Getting a grip on the employee
identity lifecycle?
YIM makes it happen!

Every organisation strives for identity lifecycle control, but often runs into challenges. Avoid loss of overview and outdated access cards, which can lead to confusion and security risks.

With the Employee Management module, requests are sent directly to the right person responsible and approvals are automatically fed into the access control system. This ensures a clear overview and compliance with legislation, all from one central system without any hassle.

How Employee Management simplifies your work

Authorisation and card management

The entire process - from request to activation - is fully digitised. Employees can easily request access themselves, after which approval is automatically processed in the access control system. New access passes are requested, produced and activated digitally, without the hassle of printers or manual steps.

Up-to-date overview and dashboards

YIM provides a complete overview of expected visitors and employees, with dashboards for insight into attendance, working hours and reports. This helps with efficient operations and delivers time and cost savings.

E-learning

YIM offers the possibility of following instructions, training and taking exam(s) digitally as part of your entire workflow.

Authorisation and card management
Up-to-date overview and dashboards
E-learning
Smart access management

Based on function, department and place of employment, employees receive access rights. After approval, by the person in charge, the rights are immediately updated on the access card. This reduces administration and saves time.

Efficiency and 40% time savings

Granting access is faster, resulting in faster approvals and less waiting time. This significantly increases efficiency.

Central management and overview

All access rights are managed in one place and are always up-to-date. This gives you full control over who can enter where, ensuring security and preventing unauthorised access.

Increased security

A detailed audit trail shows exactly who has requested and approved which access. This provides complete transparency and ensures that you always comply with security standards.

Our certificates

Verified, proven, trusted

Our certificates are a symbol of our dedication to quality and reliability. Each certificate confirms that we meet the highest standards in our profession. Whether it is safety, efficiency or craftsmanship, we leave nothing to chance.

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Wat je nog wilt weten over Employee Management

What is Employee Management?
With Employee Management, you monitor staff movements effortlessly. Employees are given access rights based on their function, department and place of employment. This improves both operational efficiency and control over who can access where.
How exactly does self-managing employee access rights work?
Employees can apply for access rights independently via the YIM platform, selecting specific rights based on their function, department or location. Requests are automatically forwarded to a room or security manager for approval. After approval, the rights are immediately updated on the employee's access card.
How is it ensured that access rights are always up-to-date?
The YIM platform is integrated with HR systems, automatically synchronising changes in function, department or location. As a result, access rights are instantly updated when an employee changes roles, so they are always up-to-date.
Can the system set different levels of approval for access?
Yes, the system supports multiple levels of approval. Depending on the sensitivity of the location or the role of the employee, different people responsible can approve access requests, providing an extra layer of security.
How are changes in access rights tracked?
The YIM platform provides a detailed audit trail recording all changes to access rights. This log tracks who made the requests, who gave the approval and when the changes were made.
How quickly are access rights updated on the pass after approval?
Once approved, access rights are updated almost immediately on the employee's access card. This ensures that employees can access the required locations quickly and without delay.
Can the system integrate with existing HR systems for automatic updates?
Yes, YIM can seamlessly integrate with existing HR systems, automatically updating employee data and access rights without manual intervention. This reduces the administrative burden and ensures that all information remains current.
What happens to the access rights of an employee who leaves employment?
As soon as an employee leaves employment, their access rights are automatically revoked. This is done through integration with the HR system, which transmits the status change directly to YIM, minimising security risks.
How exactly does the self-service function work?
With the self-service feature, employees can independently request access rights, activate their access cards, and perform other access-related tasks via the YIM platform. This reduces the workload on the service desk and increases efficiency.
Is it possible to grant temporary access rights to employees?
Yes, the YIM platform makes it possible to grant temporary access rights for specific projects or events. These rights are automatically revoked once the specified period has expired, ensuring security.
Can the system provide real-time notifications in case of unauthorised access attempts?
Yes, the YIM platform is equipped with real-time monitoring and can send notifications in case of unauthorised access attempts. These notifications can be customised to be sent directly to responsible individuals or security teams.
How secure is the data within the Employee Management module?
Data within the Employee Management module is stored and managed according to the highest security standards, including ISO27001. All data is encrypted and only accessible by authorised users. In addition, the system provides an audit trail for full transparency and traceability.
What reports can we generate regarding access management?
The YIM platform offers a wide range of reporting capabilities, including reports on access requests, approvals, attendance records and security incidents. These reports can be customised to meet specific needs, such as compliance audits or operational reviews.
How does the module support compliance with specific security or privacy rules?
The Employee Management module helps organisations comply with security and privacy regulations through integrated compliance tools, such as audit trails and role-based access management. This ensures that only authorised people have access to sensitive information and locations, and that all activities are recorded and monitored.
Is there any way to apply specific access rules based on time of day or day of week?
Yes, YIM supports time-based access rules. This means you can set specific access times for employees so that they can only access certain locations at certain times, providing extra security during non-working hours.
How does the system help ensure that access passes are always functional and up-to-date?
YIM ensures that access passes are always up-to-date through automatic synchronisation with the HR system and real-time updates of access rights. If there are problems with an access pass, it can be easily reactivated or replaced via the platform, minimising downtime and access issues.
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The SaaS-solution for your organisation.

YIM offers every market an easy-to-use, cloud-based identity management solution that is always up-to-date and scalable. As a SaaS platform, YIM is designed for organisations with the highest demands on security, compliance and efficiency.

  • No maintenance costs
  • Flexible monthly fee based on usage
  • Monthly updates without any disruption
  • Continuous development, without additional investment
  • Influence on product development with our Change Advisory Board

Experience the easiness of YIM, Your Identity Management

We crush waiting times, ensure that only qualified persons have access and our platform is fully integrated with your existing security systems. 24/7 in control, up-to-date and compliant. That's YIM!

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